Published by Clinic Admin Tools UK · Independent practice-admin content · Not clinical advice
Clinic break-even calculator
Estimate the monthly revenue a clinic needs to cover fixed costs using a simple contribution margin.
Introduction
Break-even analysis answers how much revenue covers fixed costs after variable costs per session are paid. Here, contribution per session is the session fee minus variable costs like supplies and card fees.
Real clinics have mixed service prices and step-fixed costs; use this as a starting point and refine with your management accounts.
Calculator
Adjust the fields below; results update as you type. All processing happens in your browser—we do not receive the numbers you enter.
(£)
(£)
Consumables, merchant fees, etc. (£)
Results
Context and how to use this
Break-even answers how much session revenue covers fixed costs after paying variable costs per visit. It is a textbook simplification: one average fee and one average variable cost.
Use it in board packs as a conversation starter, then refine with your management accounts and mixed service prices.
Common questions
- What if contribution is negative?
- Your variable cost per session exceeds the fee in the model—either the inputs are wrong or the service line is loss-making before fixed costs.
- Does this include VAT?
- Only if you enter fee and variable cost on the same VAT basis. Mixed bases will distort the break-even point.
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