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Published by Clinic Admin Tools UK · Independent practice-admin content · Not clinical advice

Clinic payroll split calculator

Express total payroll as a percentage of clinic revenue for quick ratio checks.

Planning tool only Figures are for illustration. They are not financial, tax, legal, or clinical advice, and they may not match your contracts or accountant’s treatment.

What this calculator covers

This clinic payroll split calculator is publisher content for UK private clinics, therapists, and physios. You supply gross revenue and total payroll cost. It reports payroll as % of revenue using the simplified assumptions described below—not as a substitute for an accountant, solicitor, or clinical record.

Payroll-to-revenue ratios help owners sense whether staffing costs are in a comfortable band for their model. Enter gross revenue and total payroll for the same period.

Benchmarks vary by specialty and ownership structure; compare against your own history first.

What this model does not do

This clinic payroll split calculator is original publisher copy for UK private clinic administration. It is not a tax computation and does not apply HMRC rates, capital allowances, or Making Tax Digital rules.

The form cannot see your contracts, payer mix, or diary software. If a clause matters and there is no field for it, the output will not include it.

How this model defines the inputs

These notes are specific to the clinic payroll split calculator, not a generic form template. Use the same definitions you already use in the diary or management accounts.

Gross revenue
Enter gross revenue using the same definition you use in your clinic records.
Total payroll cost
Enter total payroll cost using the same definition you use in your clinic records.

Calculator

Enter your figures below. Results update as you type, in your browser—we do not receive the numbers you enter.

Tip: Use whole numbers or up to two decimal places. Results update instantly.

How it works

  1. Enter gross revenue

    For this Clinic payroll split model, enter gross revenue and total payroll cost. Keep those definitions consistent with your diary or management accounts.

  2. Read payroll as % of revenue

    The clinic payroll split model then reports payroll as % of revenue. The arithmetic runs in your browser; we do not receive the numbers you type.

  3. Check against costs, margins & tax records

    Treat payroll as % of revenue as planning figures for costs, margins & tax conversations, then confirm VAT, contracts, and filings with your own records and qualified advisers.

Context and how to use this

Payroll as a percentage of revenue is a blunt benchmark—specialty, ownership structure, and outsourcing all move what is “healthy”.

Compare primarily against your own history before chasing external benchmarks.

Common questions

Gross revenue net of VAT?
Use the revenue basis you already use for KPI packs so the ratio matches prior months.
Include locum costs in payroll?
If they sit in the payroll ledger you are analysing, yes. If they are COGS elsewhere, exclude for consistency.

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