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Published by Clinic Admin Tools UK · Independent practice-admin content · Not clinical advice

Monthly recurring patient revenue calculator

Estimate stable monthly revenue from an active patient panel and average spend. Free UK clinic MRR-style planning calculator.

Planning tool only Figures are for illustration. They are not financial, tax, legal, or clinical advice, and they may not match your contracts or accountant’s treatment.

What this calculator covers

This monthly recurring patient revenue calculator is publisher content for UK private clinics, therapists, and physios. You supply active patients (your definition) and average spend per patient per month. It reports estimated monthly panel revenue using the simplified assumptions described below—not as a substitute for an accountant, solicitor, or clinical record.

Some clinics track an “active panel” of patients expected to attend within a rolling window. Multiplying active patients by average monthly spend gives a rough recurring revenue snapshot.

Seasonality and waiting lists will move the real number; treat this as a planning aid rather than a forecast guarantee.

What this model does not do

This monthly recurring patient revenue calculator is original publisher copy for UK private clinic administration. It does not forecast demand, seasonality, or payer mix. Hitting a revenue figure still depends on diary fill and cancellations.

The form cannot see your contracts, payer mix, or diary software. If a clause matters and there is no field for it, the output will not include it.

How this model defines the inputs

These notes are specific to the monthly recurring patient revenue calculator, not a generic form template. Use the same definitions you already use in the diary or management accounts.

Active patients (your definition)
Enter active patients (your definition) using the same definition you use in your clinic records.
Average spend per patient per month
Enter average spend per patient per month using the same definition you use in your clinic records.

Calculator

Enter your figures below. Results update as you type, in your browser—we do not receive the numbers you enter.

Tip: Use whole numbers or up to two decimal places. Results update instantly.

How it works

  1. Enter active patients (your definition)

    For this Monthly recurring patient revenue model, enter active patients (your definition) and average spend per patient per month. Keep those definitions consistent with your diary or management accounts.

  2. Read estimated monthly panel revenue

    The monthly recurring patient revenue model then reports estimated monthly panel revenue. The arithmetic runs in your browser; we do not receive the numbers you type.

  3. Check against revenue, pricing & goals records

    Treat estimated monthly panel revenue as planning figures for revenue, pricing & goals conversations, then confirm VAT, contracts, and filings with your own records and qualified advisers.

Context and how to use this

Active panel definitions vary—some clinics use “seen in the last 90 days”. Pick a definition that matches how you already talk about panel size internally.

Multiplying by average monthly spend gives a stylised “run rate”, not a contractual subscription revenue.

Common questions

What about patients on prepayment packages?
Decide whether to spread recognised revenue monthly or use cash spend—either can be justified for different questions; do not mix them silently.
Why might this differ from bank deposits?
Timing, refunds, and insurance payers all separate accrual-style panel revenue from cash.

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