Published by Clinic Admin Tools UK · Independent practice-admin content · Not clinical advice
Monthly recurring patient revenue calculator
Approximate stable monthly revenue from an active patient panel and average spend.
Introduction
Some clinics track an “active panel” of patients expected to attend within a rolling window. Multiplying active patients by average monthly spend gives a rough recurring revenue snapshot.
Seasonality and waiting lists will move the real number; treat this as a planning aid rather than a forecast guarantee.
Calculator
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(£)
Results
Context and how to use this
Active panel definitions vary—some clinics use “seen in the last 90 days”. Pick a definition that matches how you already talk about panel size internally.
Multiplying by average monthly spend gives a stylised “run rate”, not a contractual subscription revenue.
Common questions
- What about patients on prepayment packages?
- Decide whether to spread recognised revenue monthly or use cash spend—either can be justified for different questions; do not mix them silently.
- Why might this differ from bank deposits?
- Timing, refunds, and insurance payers all separate accrual-style panel revenue from cash.
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