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Published by Clinic Admin Tools UK · Independent practice-admin content · Not clinical advice

Therapist hourly revenue calculator

Estimate average revenue per clinical hour for therapists and physios based on sessions completed and typical fees.

Planning tool only Figures are for illustration. They are not financial, tax, legal, or clinical advice, and they may not match your contracts or accountant’s treatment.

What this calculator covers

This therapist hourly revenue calculator is publisher content for UK private clinics, therapists, and physios. You supply revenue in the period and clinical hours in the same period. It reports average revenue per clinical hour using the simplified assumptions described below—not as a substitute for an accountant, solicitor, or clinical record.

Hourly revenue is a simple way to compare days, locations, or service mixes when session lengths differ. Enter the fees you actually collected (or expect to collect) and the clinical hours those sessions occupied.

This is a business metric, not a recommendation about how to price or schedule patients. Use it alongside your own records and professional judgement.

What this model does not do

This therapist hourly revenue calculator is original publisher copy for UK private clinic administration. It does not forecast demand, seasonality, or payer mix. Hitting a revenue figure still depends on diary fill and cancellations.

The form cannot see your contracts, payer mix, or diary software. If a clause matters and there is no field for it, the output will not include it.

How this model defines the inputs

These notes are specific to the therapist hourly revenue calculator, not a generic form template. Use the same definitions you already use in the diary or management accounts.

Revenue in the period
Enter revenue in the period using the same definition you use in your clinic records.
Clinical hours in the same period
Enter clinical hours in the same period using the same definition you use in your clinic records.

Calculator

Enter your figures below. Results update as you type, in your browser—we do not receive the numbers you enter.

Tip: Use whole numbers or up to two decimal places. Results update instantly.

How it works

  1. Enter revenue in the period

    For this Therapist hourly revenue model, enter revenue in the period and clinical hours in the same period. Keep those definitions consistent with your diary or management accounts.

  2. Read average revenue per clinical hour

    The therapist hourly revenue model then reports average revenue per clinical hour. The arithmetic runs in your browser; we do not receive the numbers you type.

  3. Check against revenue, pricing & goals records

    Treat average revenue per clinical hour as planning figures for revenue, pricing & goals conversations, then confirm VAT, contracts, and filings with your own records and qualified advisers.

Context and how to use this

Hourly revenue helps when session lengths vary or when you compare different weeks. It is average income divided by the clinical hours you assign to that income—not the same as payroll hourly pay.

Define “clinical hours” the same way each time: some teams include note-taking buffers; others measure only face-to-face time.

Common questions

Should travel or admin be in the denominator?
Only if you want a “whole working day” view. For comparing billable productivity, most practices use patient-facing diary hours only.
Cash or accrual revenue?
Use the basis you already use for internal reporting so trends stay comparable month to month.

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